Service Charter

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Foreword

 

This Service Charter is a commitment by the School of Pharmacy to deliver high quality service to our students, staff, research collaborators, donors, other stakeholders and the public at large.

 

The School encourages feedback from our customers which will enable us to improve on our service delivery.

 

 

A.         Introduction

 

The School of Pharmacy Charter sets the scope and the standards of service rendered to our students, staff and stakeholders. We are committed to the provision of quality service to our clients and stakeholders. We have set our commitments to you, and welcome feedback on how to improve our services.

 

B.         Vision

 

A leading School of Pharmacy in the training of Pharmacy professionals, innovative research and provision of quality pharmaceutical services.

 

 

C.              Mission

 

To train high caliber pharmacy professionals, Conduct innovative research, provide quality Pharmaceutical care, consultancies and be at the forefront in formulating pharmaceutical policies

 

 

D.        Core Values

In our quest for timely provision of quality service, we shall be guided by the following Core Values, as articulated in our Strategic Plan (2008-2013):

 

  1. Freedom of thought and expression:  We shall promote and defend freedom of thought and expression in academic inquiry and other activities.
  2. Innovativeness and creativity: Innovativeness and creativity shall be the hallmark of our activities as we initiate and adapt to change
  3. Good corporate governance: We embrace and practice good corporate governance. In this regard, we shall ensure that all our processes and procedures are marked by efficiency, effectiveness and transparency.
  4. Team spirit and teamwork: We shall foster a work environment characterized by team spirit and teamwork
  5. Professionalism: In all our actions and interactions, we shall maintain ethical behavior, professional etiquette and honesty.
  6. Quality customer service: We shall provide quality services to our clients.
  7. Responsible corporate citizenship and strong social responsibility: We shall nurture responsible corporate citizenship and strong social responsibility.
  8. Respect for and conservation of the environment: In all our activities, we shall strive to respect and protect the environment.

 

E.      Core Functions

 

  1. Teaching and Training:

The School offers adequate, innovative, relevant and market/customer driven academic programmes, at both undergraduate and postgraduate levels, with in-built quality control systems. Further, the School provides an enabling environment for integrated growth for students and staff.

 

  1. Pharmaceutical Health care services:

The School provides quality health care services to the general public

 

  1. Research:

As part of its mandate to generate, preserve and disseminate knowledge, the School provides a conducive environment to undertake quality and relevant research.

 

  1. Consultancy:

The School has integrated consultancy within its core functions.

 

  1. Community service:

The School participates in community programmes and activities as part of its corporate social responsibility.

 

F.      Structure and Governance

 

  1. The Dean

Academic and Administrative Head of the School, responsible to the Vice-Chancellor for maintaining and promoting efficient management of the School.

 

  1. School Board:

Academic organ that determines and oversees all academic programmes at the School.

 

  1. School Management Committee:

Co-ordinates the School’s development plans, ensures efficient management of resources, and makes proposals to the College and Senate on policies that have a School-wide application.

 

G.     Principles of Service Delivery

In our service delivery we pledge at all times to:

 

1.        Serve our customers with dignity, courtesy and respect;

2.       Provide efficient and effective services;

3.       Adhere to ethical and equitable service provision;

4.      Uphold transparency and accountability;

5.       Espouse the principles of natural justice;

6.       Maintain confidentiality;

7.       Discharge our duties professionally, passionately and with patriotism.

 

 

H.     School Customers:

The College customers comprise the following among others:

 

1.        Students

2.       Employees

3.       Parents

4.      Suppliers

5.       Alumni

6.       The community

7.       The general public

8.       Patients

 

I.        Partners/Stakeholders

The School partners and stakeholders comprise the following among others:

 

1.        Taxpayers

2.       Ministry of Higher Education, Science & Technology

3.       Commission for Higher Education

4.      Higher Education Loans Board

5.       Other governmental departments

6.       Universities

7.       Research collaborators

8.       Training Institutions

9.       Linkage partners

10.    Industry partners

11.     Business partners

12.    Kenya Education Network (KENET)

13.    Employers

14.    Donors

15.    Sponsors

16.    Trade unions

17.    Students’ union

18.    Professional Bodies

19.    Alumni associations

20.    Neighbours

21.    Ministry of Medical Services

22.    Ministry of Public Health and Sanitation

23.    Medical Practitioners & Dentists Board

24.    Other stakeholders/partners.

 

 

J.       Customers Expectations

Our customers expect efficient and effective provision of services as follows:

  1. A transparent admission process;
  2. Exhaustive coverage of the approved syllabi;
  3. Prompt and fair processing of examination results, transcripts and certificates;
  4. Increased funding for research;
  5. Prompt research output;
  6. Well maintained infrastructure;
  7. Health care (including oral care) services;
  8. Marketing of consultancy and research services;
  9. Adaptive human resource management practices;
  10. Effective and just performance appraisal system;
  11. Fair and just disciplinary procedures;
  12. Efficient procurement services;
  13. Recognition and acknowledgement of donors and sponsors;
  14. Expeditious processing of collaborative agreements;
  15. Honouring Memoranda of Understanding (MOUs) involving research institutions, Industry and other partners;
  16. Existence and application of modern Information & Communication Technology (ICT);
  17. Involvement of Alumni in the development of the School;
  18. Safe and healthy environment;
  19. Courteous and timely response to requests and enquiries; and
  20. Prompt clearance of students and staff

 

K.     School Expectations

The School expects its clients/stakeholders to:

 

1.        Treat staff with respect and courtesy;

2.       Provide sufficient and accurate information to enable appropriate response;

3.       Pay all dues, fees and levies promptly;

4.      Respect ethical conduct of Health care provision and services

5.       Support of School programmes and activities;

6.       Observe School rules and regulations; and

7.       Provide feedback and comments on the service rendered

 

L.      Support Services

For efficient management of its functions, the School has various support services provided by:

 

1.        KNH, City Council clinics and government hospitals and other health providing facilities

2.       Construction and Maintenance Department

3.       Assistant Dean of Students Office

4.      Finance Department

5.       Procurement Department

6.       Information and Communication Technology Office

7.       Internal Audit Office

8.       Sports and Games Department

9.       Students Welfare Authority (SWA)

10.    Transport & Garage Department

11.     University Health Services (UHS)

12.    Medical Library &Departmental Libraries

13.    University of Nairobi Enterprises and Services Ltd. (UNES)

14.    Collaborators

15.    University Library

16.    University of Nairobi Pension Scheme (UONPS)

17.    University of Nairobi Press (UONP)

18.    Security Department

19.    CHUNA Savings and Credit Cooperative Society Ltd.


M.     Commitment to Service Delivery

 

In our service delivery, we pledge that:

 

  1. Students admitted to the School shall receive admission letters eight (8) weeks prior to reporting date.

2.       The orientation of students admitted to the School shall be undertaken within one (1) week after reporting date.

  1. Upon registration, a student shall be issued with guidelines on academic programmes, examination rules, fees structure, student support services and disciplinary procedures.
  2. All lectures and other learning activities shall be conducted fully and on time, as per approved schedules.
  3. Supervisors of projects, dissertations and thesis shall give feedback to their students within two (2) weeks of receiving the student work.
  4. Consolidated mark sheets shall be finalized and forwarded to Examinations Office within four (4) weeks following the end of examination.
  5. Disciplinary cases for students and staff shall be completed within a period of thirty (30) working days.
  6. Staff performance appraisal shall be conducted between October and March every academic year.
  7. Medical Library at Kenyatta National Hospital Campus shall be open from 8.00 a.m. to 10.00 p.m. on weekdays and 8.00 a.m. to 5.00 p.m. on Saturdays, and from 10.00 am to 4.00 pm on Sundays.
  8. Queries from library users shall be responded to within one (1) day.
  9. School based recruitment and promotion shall be completed within twelve (12) weeks from advertisement to issuance of letters.
  10. The Finance Department shall observe all financial regulations and procedures, ensure adherence to budgetary provisions; and process approved payments within three (3) days.
  11. Procurement of goods and services shall be done within four (4) weeks, after approval by School Procurement Committee and in line with the University and government procurement regulations
  12. The School shall maintain a healthy, safe and pleasant environment.
  13. The School shall be illicit drug free and a no smoking zone.
  14. The School shall be a CORRUPTION FREE zone
  15. The School shall facilitate students to attend sport activities.
  16. Transport shall be provided on time as per approved requests.
  17. Quality ICT services shall be provided to students and staff.
  18. All telephone calls shall be attended to within twenty (20) seconds.

21.   Routine correspondence shall be replied to within seven (7) days from the date of receipt.

  1. The School shall not condone impropriety.
  2. Clearance of students and staff shall be finalized within two (2) days.
  3. Timelines shall be observed in the course of service delivery.
  4. The School shall endeavour to link industry and students to secure them employment and internship.

 

N.     Feedback

 

  1. Complaints, compliments and suggestions should be forwarded to departmental heads and in case of appeals, to the Office of the Principal.
  2. Feedback may be channeled via telephone, letters, e-mail or suggestion boxes.
  3.  Confidentiality and privacy shall be respected.
  4. All feedback shall be addressed within seven (7) days.

 


O.     School Administration Contact Offices

 

The following are the e-mail addresses for the key Offices of the School:

 

  1. School Administration

Dean, School of Pharmacy - dean-pharmacy@uonbi.ac.ke

 

  1. Departments

Chairman, Department of Pharmaceutical Chemistry  - dept-pharmchem@uonbi.ac.ke

Chairman, Department of Pharmacology & Pharmacognosy – dept-pharmacology@uonbi.ac.ke

Chairman, Department of Pharmaceutics & Pharmacy Practice – dept-pharmpractice@uonbi.ac.ke

 

--------------------------------------------------------- End -----------------------------------------------------

Comments and feedback on this Charter should be addressed to:

 

The Dean

School of Pharmacy

College of Health Sciences

University of Nairobi

P.O Box 19676

Nairobi-00202, Kenya

 

Tel: +254 020 2726771/020 2726300 ext. 43971

                                                Tel/Fax: +254 020 2711132

 

                                                                E-mail: dean-pharmacy@uonbi.ac.ke

Website: www.uonbi.ac..ke

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P. O. Box 19676 NAIROBI - 00202 KNH,
KENYATTA HOSPITAL CAMPUS
Tel: 2726771, +254771946687
Fax: 2716961

Email : dean-pharmacy@uonbi.ac.ke

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